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Executive Assistant

A Little About Us:

Making fans - That’s what we’re all about! Since our humble beginnings in 2011, these two words have driven Big Viking Games to become the successful company it is today. With almost 100 Vikings already on board, and studios in both Toronto and London, Ontario, we are focused on making our mark by building awesome free-to-play mobile and social games.  Big Viking Games has proudly amassed millions of loyal fans across its many popular titles with no signs of slowing down anytime soon. We believe that by investing in our employees and in new technologies, such as HTML5, we can continue our success for years to come. With that in mind, we are on the hunt for exceptional talent to join our growing team, and that’s where you come in!

The Nitty Gritty:

We’re searching for a highly motivated Executive Assistant to join our Toronto, ON studio. The Executive Assistant is an extension of the CEO. You are the person who makes the CEO a better, faster, and more effective leader by helping him focus on the most important priorities. You will be the one making judgement calls on how the CEO spends his time and energy. Acting on behalf of the CEO, the Executive Assistant handles communication, scheduling, and other administrative duties. S/he is responsible for organizing the CEO’s day to day activities with professionalism and sensitivity.

 

The Executive Assistant will:

  • Provide day-to-day administrative support to the CEO, working closely with the Chief of Staff to optimize the CEO’s priorities and deadlines
  • Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials and research prior to each meeting to properly prepare the CEO
  • Carefully monitor the priorities in the CEO’s calendar
  • Arrange travel accommodations and itineraries prior to trips and conferences
  • Prepare agendas and briefing materials for senior leadership teams’ daily, weekly, and monthly meetings; attend the meetings and record minutes with action items and carry out appropriate follow-ups
  • Compose emails on behalf of the CEO and provide appropriate follow-ups
  • Maintain various databases for the office of the CEO
  • Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner
  • Reconcile multiple expense reports on a monthly basis
  • Prepare presentations and reports as required
  • Assist the CEO in running his personal errands
  • Maintain the strictest confidentiality
  • Perform other duties as assigned

The  Executive Assistant is:

  • Highly proficient in written and spoken English
  • Someone who takes ownership of his/her tasks and ensures they are followed up on and completed in a timely manner
  • Able to multitask and prioritize a heavy daily workload
  • Highly professional and organized
  • Resourceful and able to independently ‘solve the problem’
  • Detail oriented, with an eye for formatting and typos
  • Able to anticipate needs
  • Experience using G-suite tools and email system
  • Able to proficiently use Microsoft office suite
  • Experienced working in a high pressure and fast-paced environment
  • Able to communicate well in spoken and written forms
  • Able to adapt quickly to changing priorities
  • Diligent in ensuring all tasks are addressed
  • Highly discrete and maintains the utmost confidentiality

Education:

  • Bachelor’s degree preferred additional experience as a personal assistant would be considered an advantage

Experience:

  • Minimum of 5-10 years of executive administrative experience supporting an entrepreneurial C-suite executive
  • Experience supporting leaders in a 24/7 environment, being available and responsive during non-business hours
  • Experience in a start-up environment (fast-paced, extremely high pressure)
  • Experience in gaming or tech preferred

The Loot

  • Competitive salaries, bonus program, Group Retirement Savings Plan matching & participation in the Employee Stock Option Plan
  • Comprehensive benefits package (health, dental, and vision), including generous time off policies
  • Stocked kitchen, unlimited snacks and beverages, along with breakfast and daily hot lunches. Vikings can't work on an empty stomach!
  • Lots of other great perks such as frequent company paid outings, events and get-togethers

Becoming a Viking:

Are you cut from our cloth? Does the idea of working for a gaming company and doing what you love every day get you so excited you kind of want to scream? Great! Send us your resume and cover letter.

Big Viking Games is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process.

 

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